- Centralized Document Repository: A single repository that ensures everyone accesses the same information, reducing errors and ambiguities.
- Workflows for Document Types: Defined workflows for different document types to streamline review and approval processes.
- Metadata Configuration: Segmented and customized metadata for categorizing, reporting, searching, and filtering documents.
- Version Control: Guidelines for tracking document revisions to ensure stakeholders work with the most current versions.
- Access Controls: Ensuring that only authorized personnel can access documents, safeguarding sensitive information.
- Integration with Tools: Compatibility with tools (e.g., Microsoft Office) for seamless updates and consistency.
- Change and Revision Control: Processes to manage document changes, ensuring unauthorized modifications are prevented.
- Audit Trails: Change control and version history provide a clear audit trail for every document.
- Disposal Process: Guidelines for document retention periods and proper disposal methods.
